10 Tools To Make Every Day More Productive

10 Tools To Make Every Day More Productive

Wouldn’t it be great if you could get twice as much done in the same amount of time?

Well you can and in this post we’ll look at a number of fantastic tools that can help you make much better use of your time.

Are you ready to boost your productivity?

Let’s dive in!

Boost your productivity with these helpful tools

Use these tools to put yourself in an awesome state of mind, improve your focus, and become more organized.

It’s easy to try out too many tools and feel overwhelmed so start off picking out a single tool.

Then try it out for yourself and see how much it improves your productivity.

The ideal tool will be one that helps you get into your flow.

Take your work outs to the next level with Strava

Strava
Exercising has plenty of health benefits but in the context of this post it’s worth noting that it can make you smarter and improve your productivity.

With Strava you can record your athletic activity using a mobile device, upload it and compare it to others.

Think of it like your electronic accountability partner – it’s a great way to stay motivated whether you prefer to run, cycle or use a cross trainer.

It’s free to get started and all you need is a GPS compatible device. This includes iPhone’s and Android devices but other devices are supported too.

Improve your focus and get more done with Focus@Will

Focus@Will
We’ve all had those moments when we find it difficult to focus on the task at hand.

There could be a variety of reasons for it, but the outcome is the same – a lack of productivity.

And over the years I’ve found that music can be a powerful way to improve our focus.

But the truth is that not any old music will help.

A lot of music, mostly mainstream music only serves as more of a distraction and usually exacerbates the problem.

So, what’s the solution?

I’ve found that music without vocals, particularly ambient music can have a very positive effect on my focus.

Now, we’re all different and my taste in ambient music may not work for you.

This is where Focus@Will comes in.

It’s a web based music player which comes ready loaded with a great selection from different genre’s of music – all of which have the potential to improve your focus.

All you have to is select a genre you’ll like and let the music improve your focus. And if you have ADHD type 1, there’s a genre that will help you focus too.

This isn’t a free tool (prices start from $5.99/month), but before using Focus@Will I was using Spotify, and I still do from time to time.

But, what I noticed was that I spent so long trying to find the right music that I burned up all the extra time I was saving by increasing my productivity. Sometimes even more.

For the impact that this tool has had on my productivity, it’s a very worthwhile investment.

Note: since using Focus@Will I found another tool called Brain.fm. It’s well worth trying out both to see which you prefer.

Take computers out of the planning equation with a pen and paper

Pen And Paper
In the digital age we often become too reliant on computers, especially for writing.

Sometimes the best way to plan your day is to go back to the trusty pen and grab a piece of paper.

At the end of each day, I’ll sit down with a pen and a piece of paper, away from any computers so I can plan the next day without any distractions at all.

Boost your productivity with E.ggTimer.com

Eggtimer
I find that my focus is much sharper when I break my time into shorter blocks and take short breaks every so often.

This has become a popular technique partly thanks to the popularity of the Pomodoro technique where you work for 25 minutes then take a 5 minute break.

This isn’t for everyone though so you may want to try out different timings and see how it impacts your productivity and your focus.

E.ggTimer.com is a good tool for this, but I often find physical timers easier to use.

Write notes and stay organised with Evernote

Evernote
I juggle a lot of different projects so I find myself taking a lot of notes.

The challenge has always been keeping notes together and organized. I used to have notes on my computer, notes on my phone and other notes on pieces of paper.

With Evernote I’m able to keep all of my notes synchronised whether I’m using my mobile phone, my computer or another device.

It’s great for web clippings and other things too.

Manage your to-do list more effectively with Asana

Asana
While I use pen and paper for my daily to-do lists, I’ve found that for planning tasks in advance and working on more complex projects, something more is needed to keep things organized.

Using Asana you can manage to-do lists for various projects and overlay due dates onto a smart calendar layout.

There are team collaboration features and a bunch of other ways you can use this too.

Create a simple calendar with Google Calendar and access it everywhere

Google Calendar
I’ve found it helpful to keep a “default diary” which helps me to keep on track.

Think of this like a diary for your ideal week which includes all your regular tasks along with any appointments/meetings – all blocked out so you know exactly what to do and when to do it.

Google Calendar is a great tool for this but I have found that specific tasks are better managed using another tool.

Project management made easy with Trello

Trello
Whether you are managing a project for work or a personal project around the home – Trello is a super helpful tool.

What I love about Trello is that it’s extremely visual and makes it easy to see what you need to do and how things have been progressing.

Each Trello board can have individual lists with cards on it, you can attach images, add due dates and also collaborate with others easily.

It’s available on mobile and desktop too.

Manage passwords easily with LastPass

LastPass
It’s a good idea to have different passwords for every website you sign up for but the problem is remembering all of those passwords.

That’s a challenge.

This is where LastPass comes in; it’s a browser extension that saves your passwords leaving only a single password for you to remember.

Access your files anywhere with Dropbox

Dropbox
If you want to access files from your computer on other devices or even other computers – Dropbox can help.

Just install Dropbox (it’s free for up to 2GB of storage space) and you’ll see a new folder on your computer called “My Dropbox”.

You can then add any files you’d like to backup and/or access using other devices.

There are also other great alternatives to Dropbox such as Google Drive and iCloud.

Over to you

Tools can be incredibly helpful when used in the right way but it’s important to be clear on your purpose and what you’re trying to achieve.

Don’t overload yourself by using too many tools, pick one and see how it works for you. Some tools may not be a good fit and others may be perfect – it takes a bit of trial and error.

Ultimately it boils down to matching yourself up with the right tools that help you get into your flow.

Which productivity tools are you using and how effective have they been for you?

Let us know in the comments!

Adam Connell

Adam used to manage the content marketing efforts for brands earning well over 8 figures in annual revenue. Now he teaches entrepreneurs how to create a blog that thrives in a noisy online world over at BloggingWizard.com and here on his personal blog. Interesting fact: Adam can 'split the atom' on a yo-yo.

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  • Niraj Ranjan Rout

    Excellent article, Adam. Productivity tools are certainly a great way to add more hours to your day, they’ve certainly helped me get more work done every day for quite some time now. Taking computers out of the planning equation is great advice, thanks! Niraj (Founder at grexit.com)

    • Thanks Niraj!

      They’ve had a similar impact on me, but it’s important to keep a balance and occasionally take time out to unplug.

      Some of my best ideas have been thought up without computers involved.

      Thanks,
      Adam

  • This is great Adam! I use a ton of these. Glad to see a mention for Focus@Will. That is always on in the background when I’m working. So good!

    • Thanks Nicholas!

      I do the same with Focus@Will. It has a huge impact on productivity, much more than I thought it would.

  • I am using 5 out of 10 mentioned tools. Although I am doing all the remaining activities with the help of the apps, but I use different apps to achieve those goals.

    Thanks for putting them together.

    • My pleasure, Kulwant. Great you’re already using a bunch of these.

      Which other apps are you using which I haven’t mentioned?

  • LeslieHenry

    I’ve used both Trello and Asana. I use Asana most often; my client prefers it. I’ve used Trello for personal projects like planning my honeymoon. I’m curious how you choose which project manager app to use for a project, and/or how you use both, efficiently, at the same time.

    • Good question.

      The challenge with project management apps is that there are so many on the market, a bunch of them like Asana and Trello stand out from the rest but they aren’t suitable for every project.

      Usually we start with a list of features we need and features we like, then we focus on finding an app that has all of the features that are essential.

      A large part depends upon the scope of the project and if there are any elements of a project that could be better managed with a different tool (every project is different). For example, a website project would benefit from using an editorial calendar tool like Coschedule.

  • Meanu Normia

    Evernote is my favourite one but i have not heard about e.ggtimer before which seemed cool I will give it a try, We had used basecamp in past and now we are using proofhub at our workplace, Adam have you tried momentum chrome extension ?

    • Haven’t heard about Proofhub, will add it to my list to check out.

      Very intrigued about Momentum so I just went and downloaded the extension – very impressed.

      It makes the new tab page so much nicer and more functional. Thanks for mentioning it 🙂

  • I’m working on a new blog and trying to figure everything out so this was right on time! I like your writing style and how you summarize at the end. I wasn’t sure how to implement Evernote which came on my tablet, but I think I will take another look at it and see how it works. Thanks!

    • Thanks for the great feedback Niccolea! Glad this came at a good time for you.

      Evernote is really helpful. One thing I’d recommend is coming up with a few topics or categories and create a notebook for each one within Evernote. It’s really easy for notes to get out of hand without a category system.

  • Vivek Misra

    I like / use most of the apps you have mentioned. But there isn’t one app fits all. However, Toodledo seems promising – Tasks, Notes, Outlines for project in one place.

    Also what do you think about OmniFocus ?

    • Thanks Vivek – both are tools that I haven’t tried yet. They’re on my list to check out.

  • Cools apps Adam. You also might wanna try Any.do .Helps with organizing your to do lists. It’s what I have been using and it works great so far. Helped me a lot 🙂 But of course, there nothing that can beat the all time classic, pen and paper!

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